New Job! Digital Assets Archivist at Georgia State University.

So I have left Savannah far behind me and am now a proud citizen of Atlanta! I have started my new position with a significant challenge. I am now tasked with finding a digital assets management system for GSU’s Creative Services division.

After a couple of weeks of being here this is what I have learned:

  • First and foremost we are looking for a way to streamline workflow and store the assets created by staff photographers and our videographer.
  • This system needs to be able to accept multiple file formats for video and still images. (RAW, JPEG, TIFF, Photoshop, video formats, etc.) There is also the possibility of utilizing this system to to house all of our graphic design materials(bitmaps, graphics, etc.). I would also like a thumbnail preview option for all of these objects.
  • This system needs to have multi-user licensing so we can easily distribute assets to our clients both within and outside of our institution.
  • We need to be able to have complete control of our collections. i.e. ability to share specific collections with specific users (clients) while having other collections be strictly in-house, such as a RAW archive.
  • An eCommerce/monetize stock image option for direct download is highly desirable.
  • Our system needs to be able to utilize an IPTC schema with an in-house keyword taxonomy and hierarchy.
  • This system needs to auto-populate data fields from the imbedded metadata in the image.
  • This system needs the vendor to provide technical support to administrators. Our IT department is not in a position to handle this.
  • We need our assets to be hosted or in a load balanced cloud environment.
  • We would like for the system to be scalable and we will need a list of available plug-ins.
  • We need an imbedded conversion function so we can store a master that can be downloaded in any format by our end users.
  • We are interested in migration services as we move our assets from our legacy file system to the new DAM.

This list of needs is evolving as we continue to explore our options. I would appreciate any feedback or suggestions!

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