We have come very far in the implementation of GSU’s new digital asset management system (DAM). Thus far I have been through my first GA State RFP process. I have migrated 14,000+ assets from a legacy database into the new DAM. All the while learning how to identify glitches, errors, and desired customizations for a new system. As the Digital Assets Archivist and project manager, I have worked collaboratively with IT professionals, network gurus, designers, photographers, purchasing and administration to bring this project to fruition. This has been the single largest undertaking of my professional life since graduating with my MLIS in 2010.
My most recent milestone has been creating my first training tutorial using Prezi. Please check it out here. I welcome any feedback from those experienced in information literacy or library instruction.
I have created a Prezi to help my colleagues understand where I am at and what my thoughts for the future are concerning Digital Assets Management for University Relations and Creative Services at Georgia State University. We are in the early stage of consulting with clients and content creators as we move forward with this implementation process. I think my personal challenge is to foment a cohesive vision for this system with my colleagues. It has been a great lesson in patience and persistence. I am hoping this presentation will help get everyone on the same page.
So I have left Savannah far behind me and am now a proud citizen of Atlanta! I have started my new position with a significant challenge. I am now tasked with finding a digital assets management system for GSU’s Creative Services division.
After a couple of weeks of being here this is what I have learned:
- First and foremost we are looking for a way to streamline workflow and store the assets created by staff photographers and our videographer.
- This system needs to be able to accept multiple file formats for video and still images. (RAW, JPEG, TIFF, Photoshop, video formats, etc.) There is also the possibility of utilizing this system to to house all of our graphic design materials(bitmaps, graphics, etc.). I would also like a thumbnail preview option for all of these objects.
- This system needs to have multi-user licensing so we can easily distribute assets to our clients both within and outside of our institution.
- We need to be able to have complete control of our collections. i.e. ability to share specific collections with specific users (clients) while having other collections be strictly in-house, such as a RAW archive.
- An eCommerce/monetize stock image option for direct download is highly desirable.
- Our system needs to be able to utilize an IPTC schema with an in-house keyword taxonomy and hierarchy.
- This system needs to auto-populate data fields from the imbedded metadata in the image.
- This system needs the vendor to provide technical support to administrators. Our IT department is not in a position to handle this.
- We need our assets to be hosted or in a load balanced cloud environment.
- We would like for the system to be scalable and we will need a list of available plug-ins.
- We need an imbedded conversion function so we can store a master that can be downloaded in any format by our end users.
- We are interested in migration services as we move our assets from our legacy file system to the new DAM.
This list of needs is evolving as we continue to explore our options. I would appreciate any feedback or suggestions!
So my new position as a Reference Librarian is moving along at an ever increasing pace as I try to sharpen my teaching and content creation skills. The latest tool I have added to my arsenal is LibGuides. My first LibGuide is focused upon image research. I would appreciate any feedback from anyone who has made or used LibGuides in the past.
So this post marks the end of my time in the Visual Resources Center. Thus the nature of my project records will now be undergoing some change as I transition to the Reference Department. Already, I am excited to join a few committees. I will be helping on the collection development committee and the eLearning committee, to name a few.
Images clockwise from top-left:
Clairin, Georges Jules Victor. (1876). Sarah Bernhardt. Oil on canvas. 200 x 250 cm. Petit Palais, Musee des Beaux-Arts de la Ville de Paris, Paris, France.
Stuck, Franz von. (1893). The Sin. Oil on canvas. 94.5×59.5 cm. Neue Pinakothek, Munich, Germany.
Gaudi, Antonio. (1904-1906). Casa Batlló. Barcelona, Spain.
Fouquet, Georges. (1902). Winged Serpent Brooch. Gold, enamel, diamonds and pearls. Private collection.